There is no doubt that Shadow IT is a real problem and this no longer can be brushed under the carpet. There should be ways and means by which the problem can be addressed and it calls for putting in place the right shadow IT policies in place. It cannot be handled alone and there should be full team to take care of the problem. It should consist of teams from the IT, the various departments and end users, the legal team, and others who can add value to it. It would not be a right approach to try and suppress the need for such shadow IT software and applications. In many departments they play a big role in keeping the wheel and cogs running though it might look a bit outdated and primitive. Yes, depending on such shadow IT applications could be risky both for the organization and the people who are manning it. Therefore, educating them and gradually weaning them off such practices would be a much better way forward rather than forcing them on it.
There are many professionals and third party service providers who could help with such shadow IT policies. The onus lies on the end users to identify the right service providers who can offer the best of advice, counsel and also the required ways and means by which the end users can move away from such policies. If there is a need to use them, these service providers could help with the right advice to the end users apart from putting safety parameters in place.
It is important to have the right computing environment for which software has a big role to play. The software solutions should be predictable, consistent and should support the computing environment properly. Hence, we should put in place the right software usage policies. Today even a small business organization, home based or otherwise would most certainly have a number of software solutions in use. Many employees could use the software packages. While they must have the freedom and liberty to use the same properly, it also is important that there is proper usage of the software and pilferage and wasteful usage should be avoided at all time. To make this possible it is important that one should have the right usage policy in place.
Importance must be paid to the copyright, licensing and other aspects of software usage policies. More than the employees, the onuses lies on the companies and organizations to be on the right side of the law as far as usage of the various software solutions are concerned. For example, it is quite possible that companies could have a number of copies of single software solutions. You must be sure that all the copies are licensed and there are issues related to piracy and other legal problems.
You must have somebody handling the entire software policy matters if you find that the number of software solutions is quite high. If you look around the internet you will be in a position to come out with the right policy within a short period of time.
There are different types of software applications that are used by many organizations, big, small and medium. Anybody who would like to start a business would most certainly need to have software solutions and packages before they even start inaugurating their businesses. Most of the agreements would have to be bought either online or through the brick and mortar stores. Some agreements get activated when the activation key is entered once payment is made. The activation code comes as a bundle and can be activated only when the software is installed in the syst. There are few other software solutions which are activated by agreeing to the terms and conditions online. These are often referred to as click wrap agreements. It is named so because the users have to read the terms and conditions, and then click on the accept button after which the software becomes active and can be used by the customers.
This certainly is a good way to use different types of software and it comes with many benefits and advantages. You can make use of the software using these click wrap agreements in the comfort of your house and could also use it for updates and upgrades as and when necessary. It also does not cost much for such agreements over the internet and therefore it is considered to be one of the best options. However, the onus lies on us to find out ways and means by which you can choose the right software service provider so that you are able to get the best value for money at all points of time.
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